How to increase the efficiency of your Logistics Manager?
Times when we attract good specialists with a good coffee machine or comfortable chairs are over(literally). Nowadays good employees value not only the material quality of the workplace, but also the opportunities to work in a company where day to day tasks are accomplished with the help of modern IT technology and where the creative approach and motivation to improve are equally valued.
Stress in logistics & supply chain management is quite common: Insufficient stock, manufacturing errors, on-time transportation & etc. , the list just goes on.
These 6 suggestions below will help you decrease operative work and will give more room for logistics specialists to complete tasks that bring more value to the company
This eliminates the largest part of operation work, because looking for a suitable carrier for each shipment takes a lot of time. Quite commonly, this method is valued and a lower price for cargo is expected, however it’s very important to measure if the human errors cost more than agreed yearly shipment numbers.
2. Digitized communication externally
Even today great amounts of information goes through emails, phone calls, Skype, etc. This means that all details owned by the company are not only spread around different tools, but often stay only in the mind of the logistics manager or stay written down in a notebook. Such a way to manage the information consumes a lot more time, increases the chance of lost details, therefore the likelihood of human errors grows as well. That’s why it’s crucial to control & store information with a single digital tool, most preferably – with logistics management software.
3. Digitized Communication Internally
Even though most companies communicate internally with a few software tools, it’s very important that these tools would be easy to use and information wouldn’t be lost on separate emails, tabs etc. Logistics specialist has to distribute the shipment details to several departments – starting from project management, procurement & lastly manufacturing or warehouse teams.
It’s important to have the necessary information reach corresponding employees in a suited format and there wouldn’t be a need to send the same information to different departments over and over again.
4. Filling up and exchanging shipment documents
This is one of the most time-thirsty processes in logistics management. If you enter & distribute the information manually – it’s even more difficult and the time expenses are huge.
Tools that help not to duplicate already known information, but just share it in a comfortable manner, help you by saving the time of your logistics manager and other departments. Also, automated information sharing decreases the likelihood of human errors, late or lost documentation.
Clear performance indicators give a clear view about the company to shareholders & top management employees. Digitized work results help you identify achievements and areas where improvements have to be made. With the decreased time consumption on operational tasks, you’ll have more for activities that bring more value. For example: you could spend more time analyzing your shipment costs and how to decrease them, rate your carriers by various factors such as quality, on-time arrivals & etc.
From our experience and communication with clients, we notice that logistics managers plan their tasks on excel worksheets or notebooks. Not only this consumes more time, but decreases the creativity and productivity of employees. It’s hard to imagine that your logistics specialist will find time to implement optimisation plans when the largest part of the workday is taken over by repetitive operative tasks and switching between various tools. That’s why it’s very important to have your logistics manager equipped with the right tools and not only to save the time, but decrease human errors and decrease your shipping costs.
If you are looking for a solution that would help you tackle these problems, sign up for a demo meeting with our logistics expert and get our free consultation.